::. INDIAN BUSINESS PROFESSIONAL NETWORK .:: \\ IBPN

THE IBPN MANIFESTO MAY BE BROADLY DEFINED AS FOLLOWS:

Conduct monthly meetings involving Indians/Qatari for exchange of information.
Dissemination & informal consultation related to the development of Indo_Qatar businesses
Identify the different Indian products and services which could find markets in Qatar.
Identify sectors in which Indian companies could participate with their Qatari counterparts in joint ventures, partnership, etc. for trading, contracting and manufacturing.
Suggest & plan strategies for promoting Indian goods and companies of repute in Qatar.
Suggest and advise the Indian Trade Promotion Bodies, Chambers of Commerce and Industry and other relevant organizations on matters related to economy and trade
Develop, maintain and upgrade a database of manufacturers / vendors in India desirous of exporting their products and services.
Provide information where feasible on Export/Import inquiries from India/Qatar to promote trade and co-operation.
Provide logistic and advisory support during the visit of the Indian delegations to Qatar and vice versa.
Arrange regular meetings & seminars involving members of the Qatari business community to facilitate greater co-operation on business, trade and industry related issues.
Guide companies in Qatar in resolving issues pertaining to non conformity of products or services from Indian sources.
In general act as a focal node for representing the Indian business & professional interests in Qatar and vice versa.

MEMBERSHIP

The founder members of the IBPN will be deemed as those members invited by The patron to form the IBPN who have reconfirmed their membership through payment of the annual fee of Qr.150/- and one time registration fee of Qr.100/- Membership is valid for the period April to March of the following year .The first membership will be valid till 31st March 2000.
New members will be inducted based on criteria prescribed by the Committee from time to time but broad requirements are as follows. INDIAN NATIONAL /NON RESIDENT INDIAN/PERSONS OF INDIAN ORIGIN CURRENTLY TRANSACTING BUSINESS WITH INDIA IN PRODUCTS AND OR SERVICES SENIOR EXPATRIATE. PROFESSIONALS HOLDING KEY POSITIONS IN GOVT/SEMI-GOVT OR PRIVATE ORGANIZATIONS IN QATAR INTERESTED IN DEVELOPING THE PROGRESS OF INDO_QATAR BUSINESS NOMINATED BY THE PATRON IN RECOGNITION OF OUTSTANDING SERVICE TO THE DEVELOPMENT OF INDO_QATAR BUSINESS & TRADE. Prospective members would be required to complete a membership application Form for review and acceptance by the executive committee.

MANAGEMENT
The governance and control of the IBPN and its affairs shall vest with its executive Committee and the committee shall exercise all the powers of the IBPN and perform all duties of the IBPN with intent to give effect to the provisions of the Bye-Laws, the Rules and the Resolutions adopted by the council of the Institution in respect of the IBPN and the advice and guidelines from the Embassy of India in the State of Qatar. 5.1

EXECUTIVE COMMITTEE
The Executive committee will consist of 7 members
President
General Secretary
Treasurer
Four Executive committee members In addition a CCO will be appointed by the Embassy of India and shall be an ex-officio member.

ELECTION OF THE EXECUTIVE COMMITTEE
The General Body will elect 7 Committee members from amongst the members attached to the network for each term of 2 years. Out of the 7committee members thus selected, the positions of the President, General
No act of the executive committee or any body setup under these Rules shall be invalid merely by reason of : Any vacancy or defect in the constitution thereof; Any defect in the election, nomination or appointment of a person acting as a Member thereof. The term of the committee shall be 2 years…………unless otherwise unanimously decided by the Members during an official General Body meeting of the IBPN. Till the next election.
Members of the executive committee can hold office for a maximum of 2 consecutive terms .
The Committee shall elect a President, General Secretary, Treasurer and 4 members for the ensuing term during the first committee meeting after the General Body meeting every alternate year in which the committee members are elected.

In the case of election, nominations will be invited by the Embassy of India and in case of receiving more than 7 nominations, elections will be conducted by secret ballot under the supervision of the officials of the Embassy of India and an election subcommittee formed by the members of the IBPN.

POWERS, PROCEDURES & FUNCTIOINS OF THE EXECUTIVE COMMITTEE

6.1 GENERAL PROVISIONS
The Committee shall direct and manage the affairs and property of the IBPN subject to the provisions of the Rules. The Committee may appoint sub-Committee or sub-Committees and may delegate any of its powers to any such sub-Committee. The Committee may in addition, delegate any of its power to it's member or such other person or persons or bodies as it may appoint or constitute from time to time for efficient working of the IBPN. All such sub-Committee or persons shall be in the exercise of powers delegated to them by the Committee and in the transaction of the business conform to any direction that may be given to them by the Committee and subject thereto may regulate their proceedings as they deem fit.

6.2 MEETINGS

6.2.1: COMMITTEE MEETINGS
The Committee shall meet as often as the business of the IBPN may require BUT AT LEAST 6 TIMES A YEAR.. At every meeting of the Committee presence of 4 of the COMMITTEE members shall constitute a quorum. A meeting of the committee at which a quorum is present shall be competent to exercise all or any of the powers or discretion vested in or exercisable by the committee not withstanding any vacancy in the body.

6.2.2: GENERAL BODY MEETINGS
THE GENERAL BODY MEETINGS SHALL BE HELD AT LEAST TWICE A YEAR. QUOROM FOR SUCH MEETINGS SHALL BE 1/3 OF THE REGISTERED MEMBERS AS ON DATE.

6.2.3: ANNUAL GENERAL BODY MEETING
The annual General Meeting of the IBPN shall be held in the month of APRIL each year. Fifteen days notice shall be given for the meeting and for this purpose a written notice shall be posted to each member three weeks prior to the meeting date. Only registered Members attached to the IBPN shall be entitled to attend the annual General Body meeting of the IBPN. Annual report and audited accounts of the committee for the preceding year will be presented at the meeting. the business of the annual General Body meeting shall be :

Receive the ANNUAL REPORT
Receive the AUDITED ACCOUNTS
Appoint auditors and fix their remuneration
Elect members of the Committee by agreed methods.
Receive the proposed budget expenditure.

6.2.4: EXTRAORDINARY GENERAL BODY MEETING
In case the activities of the IBPN are severely affected due to extraordinary circumstances, any one of the Members associated with the IBPN, with the support of 10% of such members can request the CCO to convene a General Body meeting. The Honorary Secretary shall be obliged to convene the General Body meeting within one month of the request giving a notice of fifteen days. The quorum for such General Body meeting shall be 40% of the registered members as on date. The General Body in the meeting under such circumstances shall take appropriate decisions with the support of simple majority.

6.3 FUNCTIONS OF THE PRESIDENT
The President shall carry out all his duties always consistent with the provisions of the Rules, the Resolutions of General Body Meeting of Registered Members and work under the direction of the Committee of the IBPN, the Patron and the general guidance of the CCO & the Patron. The President will plan, and implement activities to fulfill the manifesto laid down by the Constitution under the aforesaid guidelines prescribed. and ensure smooth functioning of the IBPN in accordance with its objectives and framework.

6.4 GENERAL SECRETARY
The General Secretary shall be responsible for the conduct of all correspondence and office work of the IBPN and submit them to the Committee at regular intervals; he shall maintain a register of all classes of members attached to the IBPN and their addresses; he shall normally attend all meetings of the committee and shall have the business there at correctly and fully recorded, reported and passed by the Committee.;; and he shall generally conduct the ordinary business of the IBPN and shall refer to the executive committee………….in any matters of importance requiring urgent decisions.

6.5 TREASURER
The Honorary Treasurer of the IBPN shall prepare a budget of expenditure for each financial year by end of Feb and submit it to the Committee of the IBPN for approval. Subsequently the budget as approved by the Committee will be presented to the General Body at the annual meeting for their approval during the The General Body Meeting. The Honorary Treasurer shall be responsible for maintaining proper books of accounts for all sums of money received and expended and the assets and liabilities of the IBPN. Audited Expenditure reports and accounts of the IBPN including balance sheets shall be presented to the Committee for approval at the Annual General Meeting .

6.6 EXECUTIVE COMMITTEE MEMBERS
THE FOUR EXECUTIVE COMMITTTEE MEMEBERS WILL FORM A TASK FORCE

7.0 FINANCIAL MATTERS

7.1 ACCOUNTING YEAR
THE FINANCIAL YEAR OF THE IBPN WILL COMMENCE ON THE FIRST DAY OF APRIL OF EACH YAER AND END ON THE LAST DAY OF MARCH IN THE FOLLOWING YEAR.

7.2.REVENUE
The revenue of the IBPN shall be from YEARLY MEMEBRESHIP FEES AND contributions, from its members & associates . The IBPN shall strictly conduct its business solely for the purpose of the objectives defined in the Bye-Laws and will remain as a non-profit making organization. The revenue of the IBPN shall form a general fund of IBPN and all its properties and income and effects of whatsoever kind are vested in the IBPN (through the Embassy of India in Qatar. Under no circumstances whatsoever shall any such property, income, revenue or effects of the IBPN derived howsoever be paid or transferred directly or indirectly, by way of dividend or bonus or otherwise by way of profit to the members of the IBPN

7.3. BOOKS OF ACCOUNTS
The Committee shall keep proper books of accounts with respect to –
All sums of money received and spent as authorized by the committee and the matters in respect of which receipts and expenditure takes place
The assets and liabilities of the IBPN; Under such circumstances as of closing down the activities of the IBPN, the Embassy of India in Qatar shall take charge of all the assets and liabilities of the IBPN and undertake actions as deem fit for the disbursement .

7.4 ACCOUNT OPERATION
The accounts of the IBPN shall be operated jointly by one member from each of the following units UNIT 1 comprising 2 officials from the Embassy of India, the CCO and another official. UNIT 2 comprising 2 executive committee members of the IBPN, THE PRESIDENT and the TREASURER. The accounts shall be in the name of “Indian Business & Professional Network Qatar Embassy of India" and the accounts may be maintained with any of the internationally recognized banks operating in Qatar as decided by the Committee. No payment of the money or funds of the IBPN shall be made except under the expressed or implied sanction of the Committee and all cheques shall be signed by any two of the authorized signatories.